By-Laws

American Production and Inventory Control Society
Incorporation
Cedar Valley Chapter

Article I = Name and Affiliation

  1. The name of this organization shall be Cedar Valley Chapter of American Production and Inventory Control Society Incorporation.
  2. This Chapter shall be affiliated with the Association known as APICS, as authorized according to its By-Laws.

Article II = Purposes

  1. To foster and maintain high standards in the profession of Supply Chain Management, and to promote, recognition of this profession throughout industry.
  2. To provide opportunity for mutual exchange of best practices and ideas in the area of Supply Chain Management.
  3. To promote educational programs and to inform members and interested non-members in techniques and systems in the field of Supply Chain Management.
  4. To establish an awareness and recognition among leaders in the business community in the field of Supply Chain Management.

Article III = Membership Structure and Dues

  1. The Chapter recognizes as valid Chapter members all categories of members as defined by APICS.
  2. To become and/or remain a member of the Chapter, the individual must maintain a valid membership in APICS.

Article IV = Fiscal Year

  1. The fiscal year of this Chapter shall be July 1 to June 30.

Article V = Meetings

  1. Regular meetings of the Chapter shall be held at a time and place as determined by the Board of Directors.
  2. Special meetings of the membership may be called by the President, by a majority of the board, or by written petition of not less than one-fourth of all members authorized to vote.
  3. Notices of all professional development meetings shall be via the Chapter media.
  4. The affirmation vote of a majority of the members in attendance at any professional development meeting shall constitute a majority vote of the membership.

Article VI = Officers

  • The officers of this Chapter shall be President, President Elect, VP of Finance, and VP of Membership
    • Term of office for President elect shall be
      • 1 year as President Elect
      • 1 year as President
      • 1 year as Past President
    • Terms of office for all other board positions shall be for one year.
  • The term of each office shall commence on July 1 of each year and shall cease on midnight of June 30th of the following year.
    • In an event an incumbent resigns his/her office, the term of the incumbent shall cease on the day of resignation, relinquishing all responsibilities while maintaining all privileges to which they would be entitled.
    • In the event the board removes an incumbent, his/her term shall cease immediately along with all privileges and responsibilities.
    • In an event a board member is appointed during the Fiscal Year, his/her term will cease on midnight of June 30th of the same Fiscal Year.
  • The Board of Directors shall be composed of, but not limited to, the following:
    • President
    • President Elect
    • VP of Membership
    • VP of Finance
    • Director Programs/Seminars
    • Director of Education
    • Past Chapter President
  1. The management and control of affairs, property and funds of the Chapter shall be vested in the Board of Directors.
  2. Each member of the Board shall have one vote.
  3. Special meetings of the Board may be called at any time by a majority of the Board of Directors.
  4. Quorum of regular and special meetings shall consist of over 50% of its Board of Directors.
  5. Board of Director duties, when designated
    • VP of Membership is responsible for all membership activities.
    • The VP of Finance shall be responsible for all financial planning related to Chapter activities.
    • The Director of Programs/Seminars shall be responsible for all Chapter program and seminar activity.
    • The Director of Education shall be responsible for membership education and awareness.
    • When designated, the Director of Student Chapters shall be the liaison from the parent chapter to the student chapter(s).
    • When designated, the Director of Company Coordinators shall be responsible for all activities associated with the Company Coordinator program.
    • When designated, the Director of Internet Presence and Communications shall be responsible for all forms of publicity and newsletter and Internet presence
    • When designated, the Board Members at Large shall be responsible for helping on any committees and assist the board with activities adding value to the Chapter.
    • The Board of Directors will be responsible for the Tactical, Strategic and Long Range Planning of chapter activities.


Article VII = Election of Officers

  1. The President, President Elect, and Past President shall work together to solicit candidate names at least sixty days prior to the last professional development meeting.
  2. At the last professional development meeting of the year, the Board of Directors shall submit a list of nominees for office to the membership.  At which time the membership will elect officers for the ensuing year.
  3. The officers shall transfer into their positions on July 1.
  4. Any elective office becoming vacant during the year shall be filled by an appointment by the President, subject to confirmation by a majority of the Board of Directors.

Article VIII = Duties of Officers

  1. The President shall be the executive officer of the Chapter and shall preside at all regular and special meetings of the membership and Board of Directors.  He/she shall interpret all policies to ensure they are consistent with the intent of the by-laws.
  2. The President Elect shall perform all the duties of the President during the Presidents absence or inability to act as President.
  3. VP of Finance
    1. Shall ensure that the Board of Directors is kept appraised of the Chapter Finances in a timely basis.
    2. Shall ensure the Chapter accounts will be audited annually by a certified public accountant or a minimum of 2 past Board of Directors.
    3. Shall ensure that complete financial records of the Chapter are kept in accordance with APICS financial procedures.
    4. Shall make sure that 1099’s are filed annually.
  4. The President will assign other duties of officers.

Article IX = Procedures

Robert’s Rules of Order, Revised, where applicable shall determine the conduct of business in all meetings of the Chapter or its governing bodies and committees, except where inconsistent with the by-laws of the Chapter.